Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
3:00 P. M.
Call To Order (Chair - 3:00 p.m.)
Flag Salute (Brian Love & North Port High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionResolution Surtax III - Board Chair
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescriptionNeXt Generation Update - Dr. Hal Nelson
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescriptionN/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescription
N/A
RecommendationThat the October 2, 2007 (Gifted Task Force/Capital Workshop) and the October 2, 2007, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: October 16, 2007 Regular Bo.pdf
Attachment: 10-16-07add.pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate October 16.pdf
GENERAL ITEMS9. APPROVAL OF SCHOOL IMPROVEMENT PLANS, SAC ROSTERS AND SAC OPERATIONAL GUIDELINESDescription
2007-2008 School Improvement Plans, SAC Rosters, and SAC Operational Guidelines as posted on the School Board Web Site.
Recommendation
That the 2007-2008 School Improvement Plans, SAC Rosters, and SAC operational Guidelines be approved as presented.
AGREEMENTS/CONTRACTS10. APPROVAL OF CONTRACT BETWEEN THE YMCA'S HOMELESS CHILDREN AND YOUTH PROGRAM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
The Florida Department of Education has reapproved the Homeless Services Project, retroactive from July 1, 2007 through June 30, 2008. The YMCA will provide case management, community coordination and an in-service package related to best practices for the education of homeless students.
Recommendation
That the School Board approve the contract between the YMCA's Homeless Children and Youth Program and the Sarasota County School Board.11. APPROVAL OF AGREEMENT WITH CITY OF NORTH PORTDescription
This agreement will allow for non-paid career technical work experience for Exceptional Student Education students from North Port High School, ages 15 to 18 years olds, in 10th through 12th grade, to learn the day to day business operations at the City of North Port.
Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the City of North Port, as presented.
Attachment: NP City of Oct2007.pdf12. APPROVAL OF AGREEMENT WITH VENICE AREA CHAMBER OF COMMERCEDescriptionThis agreement will allow for non-paid career technical work experience for students 16 years and older, in 10th, 11th, and/or 12th grades with either a specific learning disability and/or educable mentally handicapped from Venice High School to learn day to day business operations at the Venice Area Chamber of Commerce.
Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the Venice Area Chamber of Commerce, as presented.
Attachment: Venice Area CofC 101607.pdf13. APPROVAL OF 310 CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND YMCA TO PROVIDE AFTER SCHOOL TUTORIAL SERVICES TO HOMELESS STUDENTS DURING 2007-2008 SCHOOL YEARDescriptionThe YMCA will provide after-school tutorial services for homeless students at various locations throughout Sarasota County for the 2007-2008 school year. This contract is not to exceed $25,000.00, paid through Title I funds.
Recommendation
That the School Board of Sarasota County approve the 310 contract with YMCA for after-school tutorial services to homeless students.14. APPROVAL OF CONTRACTED SERVICES WITH LOURAWLS PRODUCTIONSDescriptionThis contract in the amount of $19,135.92, is for dance instruction at Southside Elementary, from October 22, 2007 through May 30, 2008.
Recommendation
That the contract with Lourawls Productions be approved as presented.15. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL EDUCATION SERVICES, LLCDescription
This contract is for program evaluation/design work and the evaluation of the Performance Based Diploma Project.
Recommendation
That the contract with Professional Education Services, LLC be approved as presented.
GRANTS16. APPROVAL OF THE EXECUTIVE INTERNSHIP PROGRAM APPLICATION TO THE ANDRUS LEGACY AWARD FOR INNOVATION FOR RIVERVIEW HIGH SCHOOLDescription
COMPETITIVE: Funds in the amount of $10,000.00, will enhance student achievement in the Executive Internship Program.
Recommendation
That the School Board of Sarasota County approve the Executive Internship Program grant application.
Attachment: Executive Internship GAF.pdf17. APPROVAL OF THE INTEGRATING ACTIVE TECHNOLOGIES GRANT APPLICATION TO BEST BUY FOR RIVERVIEW HIGH SCHOOLDescription
COMPETITIVE: Grant funds in the amount of $10,000.00, will allow for increased access to ACTIVboards.
Recommendation
That the School Board of Sarasota County approve the Integrating Active Technologies grant application.
Attachment: Integrating Active Tech.pdf18. SEC EDUCATION TASK FORCE GRANTDescription
This project funds in-the-field experiences for students at Booker High School for students enrolled in science programs. This is a continuation of a grant from 2006-07, and represents Year 2 of a three-year project. Written curriculum and instructional activities are being produced and field tested by teachers and students. This is a collaborative effort between SCSB and the Science Education Consortium. The district's contribution to this project is $65,000 for 2007-08.
Recommendation
To approve Year 2 of a 3-year project with the SEC Education Task Force.
FIELD TRIPS19. APPROVAL OF RIVERVIEW HIGH SCHOOL'S MUSIC-WIND ENSEMBLE FIELD TRIP TO GATLINBURG, TENNESSEE, ON MAY 1, 2008 THROUGH MAY 4, 2008Description
This trip will give students the opportunity to meet and hear other highly rated high school bands from around the country. Outside of the music education, students will enjoy a rich history education by visiting the Smoky Mountain National Park on a guided tour. They will be given the opportunity to learn the history of the Appalachian Mountains and its' culture.
Recommendation
That Riverview High School's Music-Ensemble field trip to Gatlinburg, Tennessee, on May 1, 2008 through May 4, 2008, be approved.20. APPROVAL OF BOOKER HIGH SCHOOL'S VOCAL JAZZ ENSEMBLE FIELD TRIP TO BOSTON, MASSACHUSETTS, ON FEBRUARY 8, 2008 THROUGH FEBRUARY 10, 2008Description
As three time defending champions for Vocal Jazz Ensemble and one time defending champions for Jazz Combo, students will compete with approximately 3000 high school students from the east coast. Students will also participate in tours of the Berklee College of Music. While in Boston, students will participate in scholarship auditions.
Recommendation
That Booker High School's Vocal Jazz Ensemble field trip to Boston, Massachusetts, on February 8, 2008 through February 10, 2008, be approved.
EXPULSIONS21. EXPULSION CASE NO. 07-271DescriptionSchool Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program. This student is being placed in JOBS, etc.
Recommendation
That Expulsion Case No. 07-271, be held in abeyance per School Board Policy 5.34.
Attachment: EXPULSION CASE NO. 07-271.pdf (Confidential Item)22. EXPULSION CASE NO. 07-410DescriptionThe student listed in Expulsion Case No. 07-410, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On May 22, 2007, the student listed in Expulsion Case No. 07-410, violated School Board Policy 5.32(1)(J), Possession, Use, or Sale of Controlled Substances. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 1, 2008.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-410, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, until June 1 of the summer session.
Attachment: EXPULSION CASE NO. 07-410.pdf (Confidential Item)23. EXPULSION CASE NO. 08-023DescriptionOn September 12, 2007, the student listed in Expulsion Case No. 08-023, violated School Board Policy 5.32, Zero Tolerance (1)(e). It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30, 2008.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-023, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session, until July 30 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO. 08-023.pdf (Confidential Item)24.EXPULSION CASE NO. 08-028DescriptionOn September 17, 2007, the student listed in Expulsion Case No. 08-028, violated School Board Policy 5.32(1)(e), Zero Tolerance. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30, 2008.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-028, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, until July 30 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO. 08-028.pdf (Confidential Item)25.EXPULSION CASE NO. 08-034Description
On September 13, 2007, the student listed in Expulsion Case No. 08-034, violated School Board Policy 5.34(1)(d), Theft. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until October 1, 2008.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-034, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session, until October 1, 2008 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO. 08-034.pdf (Confidential Item)
FACILITIES26. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)DescriptionThe Change Order(s) are summarized on the enclosure for ease of review.
Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: 101607AUTODOORCO1.pdf
Attachment: FSD-ChangeOrderSummary2008.pdf
Attachment: 101607FVECO2.pdf27. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR PINE VIEW SERVING LINE MODIFICATIONSDescription
The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation
That the work performed by Jon F. Swift, Inc. for Pine View Serving Line Modifications be accepted as substantially complete as of August 16, 2007.
Attachment: 101607SUBCOMPV.pdf28. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR VENICE MIDDLE SCHOOL BUILDING #4 COMPUTER LABDescription
The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation
That the work performed by Jon F. Swift, Inc., for Venice Middle School Building #4 Computer Lab, be accepted as substantially complete as of August 20, 2007.
Attachment: 101607SUBCOMVMS.pdf29. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR VENICE MIDDLE SCHOOL CAMPUS IMPROVEMENTSDescription
The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation
That the work performed by Jon F. Swift, Inc., for Venice Middle School Campus Improvements, be accepted as substantially complete as of September 20, 2007.
Attachment: 101607SUBCOMVMSRENOV.pdf
CONSTRUCTION30. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY SCHOOL: PORTABLE CLEAN-UP SUMMER 2007 PROJECTDescription
The project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Glenallen Elementary School: Portable Clean-up Summer 2007 project be accepted as substantially complete as of 9/27/2007.
Attachment: BAIenc10-16-07GlenallenPortCleanupSC.pdf31. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE RIVERVIEW HIGH SCHOOL - SITE PREPARATION PROJECTDescriptionThe architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by W.G. Mills, Inc. for the Riverview High School - Site Preparation project be accepted as substantially complete as of 7/19/2007.
Attachment: BAIenc10-16-07RHS-SitePrepSC.pdf32. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT LAKEVIEW ELEMENTARY SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND FLORIDA POWER & LIGHT COMPANYDescription
This easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width. This easement has been approved by the School Board attorney.
Recommendation
That the Non-Exclusive Utility Easement at Lakeview Elementary School between the School Board of Sarasota County, Florida, and Florida Power and Light Company be approved as presented.
Attachment: BAIenc10-16-07LakevwFPLeasmnt.pdf33. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)DescriptionThe Construction Services Change Order(s) have been summarized on the enclosure for ease of review. These change order(s) collectively total a decrease of $274,633.67 in contract amounts.
RecommendationThat the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc10-16-07CSD-CO.pdf
FINANCENew Business34. APPROVAL OF GROUP TERM AND VOLUNTARY LIFE INSURANCE PROGRAM WITH HARTFORD LIFE INSURANCE COMPANYDescription
The district received eleven (11) responses to RFP #8032 for group term and voluntary life insurance benefits effective 01/01/2008. The recommended proposal is from the Hartford Life Insurance Company (The Hartford). Their proposed rate per $1,000 of coverage for the School Board paid base benefit is $0.11, which is 31.3% lower than the expiring rate. The annual cost to the district will be $375,755 or an annual savings of $170,798 and the rate is guaranteed for 36 months. The voluntary life insurance (purchased by employees) rates are 25.1% lower than the expiring rates and guaranteed for 36 months.
Recommendation
That the group term and voluntary life insurance proposal from The Hartford, with an effective date of January 1, 2008, be approved as presented.
Attachment: FINAL 2008 Life Ltr 10-02-07.pdf
Attachment: Group & Vol Life 01_01_08 RFP8032.pdf35. APPROVAL OF GROUP LONG TERM DISABILITY INSURANCE PROGRAM WITH METLIFE INSURANCE COMPANYDescription
The district received ten (10) responses to RFP #8033 for group long term disability insurance benefits effective 01/01/2008. The recommended proposal is from MetLife Insurance Company (MetLife). Their proposed rate per $100 of payroll for the School Board paid base benefit is $0.18, which is 35.7% lower than the expiring rate. The annual cost to the district will be $406,882 or an annual savings of $226,045, and the rate is guaranteed for 36 months. The terms and conditions of the policy are the same, or better than, the expiring program.
Recommendation
That the group long term disability insurance proposal from MetLife, with an effective date of January 1, 2008, be approved as presented.
Attachment: FINAL 2008 Disability Ltr 10-02-07.pdf
Attachment: Group LTD 01_01_08 RFP8033.pdf36. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTHS ENDING JULY 31, 2007 AND AUGUST 31, 2007Description
The Superintendent's Financial Statements for the months ending July 31, 2007 and August 31, 2007, do not reflect any unexpected trends at the early period in the 2007-08 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received, as is seen every year. However, the deficit will increase because of the budgeted decrease in fund balance in the General fund due to State cuts. The Food Service Fund showed a negative unreserved fund balance in July and monies will have to have monies transferred from other sources on a temporary basis. The Food Service Fund is reliant upon reimbursement from the Federal Government and payment of student meals. With school starting later this year, the Food Service Fund was slower in receiving payment from these two sources. The fund balance trend reversed itself during August.
Recommendation
That the Board approves the Superintendent's Financial Statements for the months ending July 31, 2007 and August 31, 2007.
Attachment: July.pdf
Attachment: August.pdf
37. ACCEPTANCE OF GUARANTEED MAXIMUM PRICE PROPOSAL AND APPROVAL OF CONTRACT FOR CONSTRUCTION FOR THE NORTH COUNTY TECHNICAL HIGH SCHOOL "BBB" PROJECTDescriptionUnder the terms of the 5/15/2007 (Item #37) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Willis A. Smith Construction, Inc. for the North County Technical High School "BBB" project. This contract was negotiated on 10/1/2007. As indicated, the 5/15/2007 agreement included pre-construction and bidding services only. The Guaranteed Maximum Price (GMP) of this contact is $15,039,639.00. This contract, which is the standard document utilized for all of the District's construction contracts, is available for review at the Construction Services Department. The School Board attorney has approved the use of this GMP proposal acceptance form and contract. Funds for this contract are available in the project budget.
Recommendation
#37-That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction for the North County Technical High School "BBB" project be approved as presented.
Attachment: BAIenc10-16-07TechHS-GMPform.pdf
38. APPROVAL TO ADVERTISE REVISED SCHOOL BOARD POLICY 2.26Description
The revision to School Board policy 2.26 provides for the School Board to annually decide whether to authorize the Superintendent to approve acceptable school 30-hour plans for professional development that are submitted in accordance with the provisions of the collective bargaining agreement.
Recommendation
#38-That the advertisement of the revisions to School board policy 2.26 be approved as presented.
Attachment: Policy 2.26.pdf
Announcements/Comments
39. ANNOUNCEMENTS/COMMENTSDescriptionN/A
Recommendation
N/A
Adjournment
40. ADJOURNMENTDescription
N/A
Recommendation
N/A